Privacy policy
Last updated: March 23rd, 2026
This Privacy Policy describes how Malesian Keittiö Klubi ("we", "us", or "our") collects, uses, and discloses your personal information when you visit our website, use our services, register for workshops, or otherwise interact with us (collectively, the "Services"). For the purposes of this Privacy Policy, "you" refers to any visitor, participant, or individual whose personal information we process.
Please read this Privacy Policy carefully.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes to our practices, services, or legal obligations. When we do, we will revise the "Last updated" date above and publish the updated version on this page.
How We Collect and Use Your Personal Information
To provide our Services, we collect personal information from different sources depending on how you interact with us. This includes information you provide directly, as well as limited data collected automatically through your use of the website.
We use this information to communicate with you, manage workshop registrations and events, improve our services, comply with legal obligations, and ensure the proper functioning and security of the website.
What Personal Information We Collect
The personal information we collect depends on your interaction with us. This may include your name, email address, phone number, and any information you provide when contacting us or registering for a workshop or event.
If you make a booking or purchase, we may also collect relevant transaction details such as billing information and payment confirmation. Payment data is processed securely through third-party providers and is not stored directly by us.
We may also collect basic usage data automatically when you visit the website, such as your IP address, browser type, and how you interact with the site. This information helps us understand how the website is used and improve its performance.
Information We Collect about Your Usage
We may automatically collect certain information about your interaction with our Services ("Usage Data"). This information is collected through cookies and similar technologies ("Cookies") that help the website function properly and allow us to understand how visitors use the site.
Usage Data may include information about how you access and use our website, such as your device type, browser type, pages visited, time spent on pages, navigation paths, referring websites, and general location information based on your IP address. It may also include information about your network connection and how your device interacts with the website.
We use this information to ensure that the website operates effectively, to improve performance and usability, and to better understand how visitors engage with our content and services.
Our website is hosted on Squarespace, which may collect certain Usage Data as part of providing website functionality, analytics, and security features. These technologies help maintain the reliability and security of the website and improve the overall user experience.
You can manage or disable cookies through your browser settings. Please note that disabling certain cookies may affect how the website functions and may limit the availability of some features.
Information We Obtain from Third Parties
Our website is hosted on Squarespace, which may collect and store certain data through secure systems as part of providing website functionality.
We may also use third-party services such as payment processors, email services, or analytics tools. These providers may collect and process personal information on our behalf, only as necessary to perform their services.
How We Use Your Personal Information
We use your personal information to provide and manage our Services, including responding to inquiries, organising and delivering workshops and events, and processing bookings or payments where applicable. This includes communicating with you about your participation, sending confirmations or updates, and maintaining any necessary records related to our activities.
Where you have given your consent, we may also use your information to send you occasional updates or relevant information about our work, events, or offerings. You may opt out of these communications at any time.
We may use your personal information to improve our Services, understand how the website is used, and ensure that it functions effectively. This may include basic analysis of website interactions and user experience.
We also process personal data where necessary to comply with legal obligations, such as accounting requirements, and to protect the security, integrity, and proper functioning of our Services.
Cookies
Like most websites, we use cookies and similar technologies to ensure the website functions properly and to better understand how it is used. Cookies may collect information about your device, browser, and interaction with the site.
You can control or disable cookies through your browser settings. Please note that disabling cookies may affect the functionality of certain parts of the website.
How We Disclose Personal Information
In certain circumstances, we may disclose your personal information to third parties for the purposes of providing our Services, fulfilling our obligations to you, complying with legal requirements, or protecting our legitimate interests, all in accordance with this Privacy Policy.
Such circumstances may include:
We may share your personal information with service providers and third parties who perform services on our behalf, such as website hosting providers (including Squarespace), payment processors, data storage services, communication tools, and basic analytics providers. These parties process personal data only as necessary to support the operation of our Services and are required to handle your data securely and in accordance with applicable data protection laws.
We may share your information with payment service providers in order to process transactions where you register for paid workshops or services. These providers collect and process payment information in accordance with their own privacy policies.
We may disclose personal information where you have given your consent, for example when you choose to interact with third-party services, external platforms, or integrations linked through our website.
We may also disclose personal information where required to comply with applicable laws and regulations, including responding to lawful requests from public authorities, or where necessary to enforce our terms, protect our rights, or ensure the safety and integrity of our Services and users.
In addition, limited information may be shared with service providers who assist us in understanding how our website is used, in order to improve functionality and user experience.
We do not sell your personal information and do not disclose personal data for the purpose of third-party advertising without your explicit consent.
Categories of Personal Information Disclosed
Depending on how you interact with our Services, the categories of personal information that may be disclosed include:
Identifiers, such as your name, email address, and contact details
Transaction information, such as workshop bookings, registrations, and related communications
Communication data, including messages or inquiries you send to us
Technical and usage data, such as IP address, browser type, and interaction with the website
These categories of data may be disclosed to:
Service providers supporting our website and operations (such as hosting, payment processing, and communication tools)
Analytics providers assisting in understanding website usage
Public authorities or legal bodies where required by law
User Generated Content
Our Services may allow you to submit content to us, such as testimonials, feedback, comments, photographs, or other materials related to workshops, events, or activities. In some cases, with your permission, this content may be published on our website, social media platforms, or other public materials.
If you choose to provide content that is displayed publicly, please be aware that this information may be visible to other users or visitors and may be shared or copied by others. Once information is made publicly available, we cannot control how it may be used by third parties.
We take reasonable steps to obtain appropriate consent before publishing identifiable personal information or images, particularly in relation to participants and children. However, we cannot guarantee the privacy or security of information that you voluntarily choose to share publicly.
If you wish to request removal of content that you have submitted, you may contact us using the contact details provided in this Privacy Policy, and we will make reasonable efforts to address your request.
Third Party Websites and Links
Our website may contain links to third-party websites or services. We are not responsible for the privacy practices or content of those external sites, and we encourage you to review their policies separately.
Children's Data
Our Services are generally intended for adults. However, some workshops or events may involve children when accompanied by a parent, guardian, or responsible adult. In such cases, any personal data relating to a child is provided by the parent or guardian and is used only for the purpose of organising and managing the activity.
We do not knowingly collect personal data directly from children without appropriate consent. If you believe that a child has provided personal information to us without the involvement of a parent or guardian, please contact us and we will take steps to delete such information.
We do not intentionally process children’s personal data beyond what is necessary for participation in our activities, and always in accordance with applicable data protection laws.
Security and Retention of Your Information
We retain personal information only for as long as necessary to fulfil the purposes described in this Privacy Policy, including to comply with legal, accounting, or reporting requirements.
We take appropriate technical and organisational measures to protect your personal data. However, no method of transmission or storage is completely secure, and we cannot guarantee absolute security.
Your Rights
Depending on your location, including if you are located within the European Economic Area (EEA), you may have certain rights in relation to your personal information under applicable data protection laws. These rights are not absolute and may apply only in specific circumstances.
You have the right to request access to the personal information we hold about you, including information about how your data is collected, used, and shared. This allows you to understand what personal information we process and to verify that it is handled lawfully.
You have the right to request correction of inaccurate or incomplete personal information that we maintain about you. If any information we hold is incorrect, you may ask us to update it.
You have the right to request deletion of your personal information, sometimes referred to as the "right to be forgotten," where there is no longer a legal basis for us to continue processing your data.
You have the right to request restriction of processing in certain circumstances, for example if you believe that the personal information we hold about you is inaccurate or is being processed unlawfully.
You have the right to object to the processing of your personal information where processing is based on our legitimate interests, particularly where the processing relates to direct communications or service improvement.
You have the right to data portability, which allows you to request a copy of the personal information you have provided to us in a structured, commonly used, and machine-readable format, and to request that it be transferred to another data controller where technically feasible.
Where we rely on your consent to process personal information, you have the right to withdraw that consent at any time. Withdrawal of consent does not affect the lawfulness of processing carried out before consent was withdrawn.
You also have the right to lodge a complaint with a supervisory authority if you believe that your personal information has been processed in violation of applicable data protection laws. In Finland, the relevant supervisory authority is the Office of the Data Protection Ombudsman.
You may exercise your rights by contacting us using the contact details provided in this Privacy Policy. We may request certain information to verify your identity before responding to your request. We will respond to your request within the timeframes required by applicable law.
Complaints
If you have any concerns or complaints about how we collect, use, or process your personal information, we encourage you to contact us first using the contact details provided in this Privacy Policy. We will make reasonable efforts to investigate and resolve your concerns promptly.
If you are not satisfied with our response, you have the right to lodge a complaint with the relevant data protection authority responsible for overseeing privacy and data protection matters.
If you are located in Finland, the relevant supervisory authority is:
Office of the Data Protection Ombudsman (Tietosuojavaltuutetun toimisto)
PO Box 800
00531 Helsinki
Finland
https://tietosuoja.fi
If you are located in another country within the European Economic Area (EEA), you may contact the data protection authority in your country of residence.
International Users
Please note that your personal information may be processed or stored in countries outside the country where you are located. This may occur, for example, when we use third-party service providers that operate internationally.
Our website is hosted through Squarespace, and some service providers we rely on may process data in countries outside Finland or the European Economic Area (EEA).
Where personal data is transferred outside the EEA, we take appropriate steps to ensure that your information is protected in accordance with applicable data protection laws. This may include relying on recognized safeguards such as the European Commission's Standard Contractual Clauses or transferring data to countries that have been determined to provide an adequate level of data protection.
We make reasonable efforts to ensure that any international data transfers are conducted securely and only where necessary for the operation of our Services.
Contact
Should you have any questions about our privacy practices or this Privacy Policy, or if you would like to exercise any of the rights available to you, email us at mala@ruan-malesiankeittioklubi.com
For the purpose of applicable data protection laws and if not explicitly stated otherwise, we are the data controller of your personal information.